Wedding Reception Details Every Bride Should Discuss with Her Photographer
Your photographer plays one of the biggest roles in your wedding day. It’s their job to ensure that the day is not only following a specific timeline but that they’re capturing the shots that are most important to you.
When it comes to working with a wedding photographer, communication is key. By discussing all of your expectations up front, your photographer can better prepare for the day and can offer you their professional suggestions too.
Planning your wedding reception with your photographer
There are a few details about your wedding reception that you should definitely be discussing with your photographer ahead of time:
Timing is everything. Your entire wedding day will, of course, follow a very specific schedule. This ensures that everything runs smoothly, that you and your guests have enough time to enjoy yourselves and that your photographer knows when the big moments are about to go down. Your photographer needs to know when your speeches, first dance, bouquet, and garter toss will be happening so that he/she can be prepared.
KSP: This is one of the reasons I love working with a wedding planner. They will normally stay on top of things like this one and make sure everyone is prepared!
What matters to you? While your photographer knows which shots are most important at a wedding reception if there are any particular shots that really matter to you, be sure to discuss them with your photographer even if they might seem obvious.
KSP: We love to discuss this during our final meeting since it’s normally no earlier than one month from the wedding. Even the smallest detail, I love for my brides to share anything they’d like!
Names and numbers. Your photographer doesn’t want to bother you with questions and details on the day so it’s best to give them the names and numbers of family and people in your wedding party that they can turn to if need be. It’s also important for your photographer to know who they can talk to at the venue on the day if they need anything.
KSP: If you don’t have a wedding planner, letting us know any “go to” individuals is always so helpful!
Food arrangements. Your photographer will need to eat and drink at the reception, especially if they’ve been with you all day, so let them know what time they can expect to eat, where they will be sitting and where they can get water and soft drinks during the day and evening.
KSP: Many will bring light snacks and waters to have throughout the day as I do for my team and me, but most of the time my sweet clients do insist on letting me eat a since I’ve worked throughout lunch and normally already for 5+ hours.
Your concerns. Your photographer is there to capture the very best photos and to make sure that you’re happy with them. If you have any worries or concerns, whether it’s about a certain family member or the fact that you hate your arms, make your photographer aware of them ahead of time.
KSP: I hope you think of me as a friend by the start of the wedding and feel free to always tell me anything you’re worried about! I want YOU to be so happy with your experience – from start to finish!
Remember, the better prepared you are, the more relaxed you will be on your wedding day. Your photographer is there to help and has done many times before so it’s ok to lean on them for advice and suggestions.
I hope these tips help in planning your own special day! Please message us if you have any questions!
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